How To Backup Outlook Emails?

Microsoft Outlook is one of the most availed email clients by professionals today. If you wish to backup your Outlook emails, follow the quick steps given on this page. If you have an IMAP or Exchange account in Outlook, the Exchange or IMAP servers automatically archive your emails, and thus you can access them whenever required. To Backup Outlook Emails and automatically move the older items with AutoArchive in Outlook 2016, follow the below steps.

Backup Outlook Emails
  • Launch Microsoft Outlook 2016 on your computer and click the File menu at the top-left corner.
    outlook-2016-file-menu
  • Select Options from the left-side panel and click the Advanced tab.
    outlook-2016-options-tab-left-side-pane
  • Click on AutoArchive Settings under AutoArchive.
    advanced-autoarchive-settings-outlook-2016
  • Select the Run AutoArchive every X days checkbox and input how often you would like to run AutoArchive.
    run-autoarchive-x-days-outlook-2016
  • You have now seen how to archive outlook emails automatically.

Steps to back up Outlook emails using the Import/Export feature:

  • On your computer, launch Outlook 2016 by double-clicking its icon on the desktop.
  • Next, click the File menu available at the top-left corner and select the Open & Export option from the left-side pane.
    outlook-2016-open-and-export-tab-from-left-side-panel
  • Click on Import/Export and select the Export to a file option in the pop-up window.
    import-export-outlook-2016
  • Select Outlook Data Files (.pst) in the Export to a File window and click the Next button.
    outlook-data-file
  • Choose the mail folder you wish to back up under the Select the folder to export from section and click Next.
    outlook-2016-select-the-folder-to-export-from
  • Under the Save exported file as section, click the Browse button and choose a location and name for your backup.
    outlook-2016-save-exported-file-as
  • After selecting the file location to back up Outlook emails, click Finish.
  • If you wish to secure your backup, enter and confirm a password in the required fields and click OK.
  • Now, the messages from your mailbox will be backed up to a .pst file. Now we have seen how to Backup Outlook Emails.
  • If you face any difficulties when you back up Outlook emails, contact our technical support team by clicking the Call button on this page.

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